ZenTalk
For Event Planners and Venues

Streamline Client Communication and Event Bookings

Your website can answer questions, qualify leads, and book events. ZenTalk brings all client interactions into one inbox for your team.

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The short answer

ZenTalk provides an AI agent that lives on your website chat. It answers questions about your services and availability, quotes prices, and takes deposits via Stripe or Authorize.Net. Your team gets a unified inbox for all client chats, emails, SMS, and WhatsApp messages. You can also manage projects, share files, and get e signatures through a branded customer portal.

What gets in the way today

Too many inquiries, not enough time

You spend hours answering repetitive questions about dates, services, and pricing. Many inquiries do not turn into bookings, wasting your valuable time.

Chasing payments and paperwork

Collecting deposits and getting signed contracts can be a slow, manual process. You need a faster way to secure bookings and move clients forward.

Scattered client communication

Client details, questions, and files are spread across emails, texts, and various apps. Keeping everything organized for each event is a challenge.

How it works for event planners

  1. 1

    Instant AI answers and quotes

    A website visitor asks about your event packages or venue availability. Your AI agent answers from your website content, qualifies their needs, and provides a quote.

  2. 2

    Book calls and collect deposits

    The AI agent can book a phone or video call with your team. It can also securely take a deposit payment directly inside the chat using your Stripe or Authorize.Net account.

  3. 3

    Manage projects and contracts

    For confirmed events, create a project with kanban boards. Share files, collect e signatures on contracts, and give clients access to a branded portal for updates.

  4. 4

    Unified client communication

    Your team manages all client interactions from one inbox. Respond to chats, emails, SMS, and WhatsApp messages without switching between different tools.

The parts of ZenTalk you will use most

AI Chat Agent

Your AI assistant answers common questions, qualifies leads, and quotes prices from your website, 24/7.

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In Chat Payments

Collect deposits and payments directly inside the chat using your existing Stripe or Authorize.Net account. ZenTalk takes no cut.

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Unified Inbox

Manage all client conversations from one place. Respond to website chat, email, SMS, and WhatsApp messages easily.

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Client Project Portal

Share event details, files, and collect native e signatures for contracts through a branded client portal.

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Appointment Booking

Let the AI book phone or video planning calls with the right team member. Verify leads with phone and email.

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Voice and SMS

Make and receive voice calls in the browser. Send SMS messages for quick updates or confirmations. All recorded for your records.

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Where ZenTalk fits, and where it does not

ZenTalk does not replace your specialized event management software for intricate tasks like seating charts, detailed vendor coordination, or complex inventory tracking.

It focuses on streamlining your client communication, initial booking process, and document exchange.

You will still use your core event planning tools for event execution specifics.

The bottom line

ZenTalk helps event planners and venues secure bookings faster. Automate initial inquiries, collect deposits, and manage client communication across channels. Your team saves time, focuses on planning, and delivers exceptional client experiences. Get more events booked with less administrative effort.

Similar industries

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Industry
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Common questions

How does ZenTalk help with event quote requests?

Your AI agent answers common questions about your services and availability directly on your website chat. It can also provide price quotes based on your business's knowledge.

Can ZenTalk handle event deposits and payments?

Yes, your AI agent can securely take deposit payments directly inside the chat. It integrates with your existing Stripe or Authorize.Net account.

How does ZenTalk manage client communication for events?

All client messages from your website chat, email, SMS, and WhatsApp come into one unified team inbox. This keeps all event communication organized.

Can I share event documents and contracts with clients?

Absolutely. ZenTalk includes a projects feature with a branded customer portal. You can share files, manage tasks, and collect native e signatures for contracts.

What if a client needs to speak with a human?

The AI agent can transfer the chat to your team at any time. It can also book a phone or video call with the appropriate team member for more detailed discussions.

For Event Planners and Venues

Put an AI agent on your site and one inbox behind it.

Start your free trial, and we will walk your workspace through setup personally.

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